Grant Guidelines

All grant requests are reviewed by a member of the KOVAR Board of Directors, prior to Board action. The KOVAR Board meets the first Saturday of August, October, December, February, & April. The Board will meet the second Saturday in June. To ensure that a grant request will be considered at a KOVAR Board meeting a properly completed grant package MUST be received at least five weeks prior to one of the six bi-monthly meetings. KOVAR can not guarantee that incomplete grant package or request received after the cut-off date will be reviewed at the ensuing Board meeting. KOVAR will only fund request for foods and services to assist mentally retarded citizens of the Commonwealth of Virginia. KOVAR requires grant recipients to submit receipts or documentation that goods or services requested were received, including submitting periodic reports on the disposition of grant funds. KOVAR is a Virginia tax exempt organization and reserves the right to purchase products directly in lieu of including taxes to non-exempt recipients. 

Grant Package Requirements 

1. Completed Grant Summary Sheet (A completed form is required)

2. Detailed description of Request, including:

• Description of the existing need this grant will address. How will the goods and/or services requested assist the persons with mentally retardation served by the organization?
• Discuss the impact on the program/service if the grant is denied or only funded in part. Prioritize goods/services requested in the event KOVAR can approve only portion of the request.
• Identify other sources of funding/income sough prior to requesting funds from KOVAR 

3. Background data on requesting organization, including:

• Purpose of organization or agency
• Number and brief description of population demographics
• Percentage of clients with diagnosis of Intellectual Disability
• Primary source of organization funding (public, private).  Attach a copy of the organization’s budget and/or project budget. If the grant is requested for less than 100% of the project cost include a brief description of fund raising efforts and timetable for completion. 

4. Documentation of Tax Exempt Status

• Copy of IRS 501 (C) designation or,
• Statement confirming affiliation with a church  or governmental unit, or larger tax exempt organization.
• If the requesting organization is affiliated with a school system, a statement of support from the Director of Special Education Services (or similar title), but at the highest level in the system, is required.
• Attach three bid/prices quotas for each item requested. If a single source bid is provided a statement must be included justifying the single source purchase. If the item requested is of a higher quality/cost than normal, a statement justifying the reasoning must be included.

FORWARD GRANT REQUEST AS FOLLOWS

Original + 16 copies to:

One copy of Grant Summary Only:

Lanny White, PGK
President
4748 Michaux Drive
Virginia Beach, VA  23464 

NOTE:  DO NOT MAIL OR SHIP GRANT PACKAGE WITH A RECIPIENT SIGNATURE REQUIREMENT. THIS MAY DELAY RECEIPT.

FOR INFORMATION ON KOVAR GRANTS CALL

1-800-22KOVAR
1-800-225-6827

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